Your Tasks & Order Deadlines

This is the list of key services and suppliers for the show.

To submit an order for a product or service, click on the order form link and fill out the information required.

In order to reduce the amount of unnecessary contract with others onsite please ensure you place your orders in advance of build.

Supplier

To be completed online

RX Middle East

DXB Live

DXB Live

DXB Live

RX Middle East

RX Middle East

RX Middle East

RX Middle East

Schenker DB

ADNEC

ADNEC

ADNEC

ADNEC

ADNEC

ADNEC

ADNEC

Prince Audio Visual LLC

Blooms

Vibes

Etihad Holidays

ADNEC

Etihad Holidays

Etihad Holidays

ADNEC

RX Middle East

RX Middle East

RX Middle East

RX Middle East

RX Middle East

RX Middle East

 

RX Middle East

 

RX Middle East

 

RX Middle East

 

ADNEC

Deadline

4th November 2022

15th December 2022

26th December 2022

15th December 2022

7th January 2023

16th December 2022

16th December 2022

19th January 2023

"Will Be Available Soon"

14th November 2022

"Will Be Available Soon"

16th December 2022

16th December 2022

16th December 2022

16th December 2022

16th December 2022

16th December 2022

26th December 2022

26th December 2022

2nd January 2023

"Will Be Available Soon"

16th December 2022

"Will Be Available Soon"

"Will Be Available Soon"

16th December 2022

16th - 18th January 2023

"Will Be Available Soon"

ASAP

ASAP

ASAP

15th December 2022

 

16th December 2022

 

13th January 2023

 

ASAP

 

16th December 2022

Actions

Compulsory - All Exhibitors

Compulsory - All Exhibitors

Compulsory - Shell Scheme Exhibitors

Compulsory - Space Exhibitors

Optional

Compulsory - Space Exhibitors

Optional

Compulsory - Space Exhibitors

Optional

Optional

Optional

Optional

Optional

Optional

Optional

Optional

Optional

Optional

Optional

Optional

Optional

Optional

Optional

Optional

Optional

Optional

Optional

Compulsory - Space Exhibitors

Compulsory - Space Exhibitors

Compulsory - Space Exhibitors

Optional

 

Compulsory - Space Exhibitors

 

Compulsory - Space Exhibitors

 

Compulsory - All Exhibitors

 

Mandatory

Operational Documents & Order Forms

Please click here to view a full list of operational documents and order forms for your reference. 

Supplier A-Z

This is a comprehensive list of Official Suppliers of World Future Energy Summit. If you do not see a supplier's name in this list when you receive correspondence then you are not ordering from a Official Suppliers. Please consult the list below or contact the operations team if you are in any doubt. 

AUDIO VISUAL & COMMUNICATION EQUIPMENT HIRE

Prince Audio Visual LLC

Contact: Dolcy Lopes

Tel:. +971 4 355 5582
Fax: +971 4 355 5572
Mobile: +971 55 470 1280
Email: dolcy@princeworldwide.com
Order Form: Click here.

CATERING

ADNEC

Tel: +971 2 406 3777
Email: sales@capitalhospitality.ae
Order Form: Click here.

CLEANING & WASTE

ADNEC

Tel: +971 2 406 3666
Email: customer.services@adnec.ae
Order Form: Click here.

ELECTRICITY

DXB Live

Email: dxblivecc@dwtc.com
Order Form: Click here.

FLORAL

Blooms

Tel: +9714 3946094
Fax: +9714 3946093
Email: blooms@emirates.net.ae
Order form: Click here.

FREIGHT & ON-SITE HANDLING

DB Schenker - Fairs and Events

Contact: Mohamed Ali

Tel: +971 4 295 6111
Fax: +971 4 294 1045
Mobile: +971 50 5161657
Email: Mohamed.abueida@dbschenker.com
Order Form: Click here.

FURNITURE

DXB Live

Email: dxblivecc@dwtc.com

Order Form: Click here

HOTEL ACCOMODATION

Etihad Holidays

Order Form : [Click here.] Will be available soon.

INTERNET & TELECOM SERVICES

ADNEC

Tel: +971 2 406 3666
Email: customer.services@adnec.ae
Order form: Click here.

LIFTING

DB Schenker - Fairs and Events

Contact: Mohamed Ali

Tel: +971 4 295 6111
Fax: +971 4 294 1045
Mobile: +971 50 5161657
Email: Mohamed.abueida@dbschenker.com
Order Form: Click here.

MAINTENANCE OF EXHIBITS

RX Middle East

P O Box 77899, Abu Dhabi, United Arab Emirates
Tel.: +971 2 491 7615
Fax: +971 2 491 7612
Order Form: Click here.

NAME BOARD

DXB Live

Tel: +971 4 3086145
Fax: +971 4 3086164
Email: dxblivecc@dwtc.com
Order Form: Click here.

PRIZE DRAWS / PROMOTION / LIVE ENTERTAINMENT APPROVAL

ADNEC

Tel: +971 2 406 3666
Email: customer.services@adnec.ae
Order form: Click here.

HANGING & RIGGING BANNER

ADNEC

Tel: +971 (0) 2 4063813
Email: adnecservices@adnec.ae
Order form: Click here

TEMPORARY STAFF

Vibes

Contacts: Korine Ramos / Berthe Tachajian
Tel: +971 2 643 4440
Mobile: +971 58 930 4446
Email: valentine@vibes.ae copying : korine@vibes.ae  / info@vibes.ae
Order Form: Click here.

SPACE BUILD PARTNERS

ASG Event Services

Contact: Mr Reda Al Arabi
Email: reda@asgeventservices.com
Mobile: +971 52 450 5633

DXB Live

Contact: Ms Danielle Azzi
Email: Danielle.Azzi@dwtc.com
Mobile: +971 56 637 6756

3Into3 Event Management

Contact: Ms Hera Espana
Email: hera@3into3.com
Mobile: +971 54 441 2496

VEHICLE EXHIBITS

RX Middle East

P O Box 77899, Abu Dhabi, United Arab Emirates
Tel.: +971 2 491 7615
Fax: +971 2 491 7612
Order Form: Click here.

STAND SECURITY

ADNEC

Tel: +971 2 406 3666
Email: customer.services@adnec.ae
Order form: Click here.

STAND DILAPIDATION

RX Middle East

P O Box 77899, Abu Dhabi, United Arab Emirates
Tel.: +971 2 491 7615
Fax: +971 2 491 7612
Order Form: Click here.

WARNING: Unsolicited Marketing Communications

It has come to our attention that our customers are increasingly being targeted by companies claiming to supply exhibitor/visitor/participant lists and details relating to our events and products at a cost.  Be vigilant – this data is likely fraudulent.  If you receive any such unsolicited offers, please do not respond unless you have checked with us first.

Reed Exhibitions Limited does NOT sell or pass your data to any third party without your permission.

Logistics: Traffic, Deliveries, Lifting & Storage

Please click here to view full information regarding Logistics (traffic, deliveries, lifting & storage).

Health & Safety

Overview - It is very important that you read this section

We appreciate that some of you may have limited experience with regards to the legal and practical aspects of health and safety management. This section is designed to give you sufficient guidance to discharge your responsibilities. Guidance, however, can only go so far and you have a legal duty to ensure that your operations do not compromise health and safety. Failing to do so can lead to prosecution and other legal sanctions. If you are unsure you are urged to contact the Operations Manager. Please do not leave health and safety issues to the last minute. The earlier we have your information the better the support we can give you. 

If you would like to view the safety site rules with regards to safe working, click here

Every stand contractor must ensure that they have identified any risks with working onsite and what control measures they will put in place to protect both your workers and others from coronavirus; e.g. physical distancing, density calculations, cleaning & hygiene, staff procedures. These measures should be clearly displayed in your COVID-19 H&S Documentation.

Every exhibitor is responsible for making sensible adjustments to their space and onsite activities to ensure we maintain a safe environment across the show for everyone who is onsite during build up, show open and breakdown. All exhibitors must complete the COVID-19 Exhibitor Responsibilities Form.

Policy Statement

Reed Exhibitions aims to set the benchmark standard for managing health and safety in exhibitions. This is not only our moral and legal duty, but it is commercially important for the success of every event. We recognise that our exhibitors rely on us to provide a trading environment on the exhibition floor that is safe and without risks to health. We also recognise that running a public event places a special responsibility on Reed Exhibitions and extends our duty of care not only to our staff but also to exhibitors, contractors, venue staff and visitors. The Exhibition Director is ultimately responsible for health and safety at the Show. To ensure that all Reed Exhibitions health and safety obligations are met, the Exhibition Director supported by the operations team will: 

  • Allocate sufficient resources to meet health and safety objectives
  • Provide adequate control of health and safety risks arising from our work activities 
  • Consult with the venue, exhibitors and contractors on matters affecting health and safety 
  • Provide relevant health and safety information to employees and others 
  • Ensure all employees are competent to do their tasks particularly with regard to health and safety training 
  • Ensure so far as is reasonable that the contractors we engage for the show are competent

So far as is reasonably practicable prevent accidents and cases of work related ill health and maintain safe and healthy working conditions. 

Risk Assessment

Reed Exhibitions has carried out suitable and sufficient assessment of the risks associated with this event, details of which can be obtained from the organiser’s office if you so require. However, general risks associated with any exhibition are as follows: 

  • Multiple contractors working in a single workplace
  • Fall from working at heights and working on a live edge
  • Objects falling from height or loads falling from vehicles
  • Impact injury from moving vehicles
  • Structural collapse of seating or an exhibition stand
  • Outbreak of legionnaires disease from a water feature
  • Food poisoning incident from temporary catering outlet
  • Fire
  • Major incident and civil emergency
  • Excessive working hours

This is an overview and by no means a comprehensive account of the risks involved at this event. It is the absolute duty of all parties to ensure that under the Management of Health and Safety at Work Regulations and other legislation suitable and sufficient risk assessments are conducted on all significant risks. The Management Regulations and associated guidance also requires that risks should be mitigated with a view to achieve maximum reduction in the level of risk within the bounds of what is reasonably practicable. In general terms, emphasis should always be placed on eliminating or reducing risk at source. It must be remembered that personal protective equipment is usually a control of last resort. 

There is a template available for your convenience that you can download here

There’s also extra reading material from the HSE website in the form of the A brief Guide to Controlling Risk in a Workplace that you can find here.

Exhibitors' and Contractors' Legal Duties

As an exhibitor or contractor you have a legal duty of care for the safety of anyone who may be affected by your activities. You are ultimately responsible for all aspects of safety on your stand or work area during the build up, the open period of the show and during the break down. Where exhibitors contract out the building and finishing of stands you are still vicariously responsible for the activities of your contractors. You can discharge your duties by ensuring that you do the following: 

  • Appoint a competent person to be responsible for health and safety on site.
  • You MUST carry out suitable and sufficient risk assessment of all your activities and obtain relevant risk assessments from your contractors or sub-contractors. Exhibitors must obtain supporting method statements for the building and demounting of your stand. If you have a shell scheme stand the organiser has obtained the shell scheme contractor’s risk assessment on your behalf. 
  • Ensuring that your staff and sub contractors’ staff working on site are informed of the site rules and health and safety arrangements which are detailed below and you must ensure so far as you reasonably can that they follow them.
  • Ensuring that all your staff, contractors’ and sub contractors’ staff are familiar with the venue’s emergency procedures.
  • All exhibitors must also complete the COVID-19 Exhibitor Responsibilities Form
  • All Contractors must also complete the Contractor Onsite Information Form.