Operations

This is the list of key services and suppliers for the show.

To submit an order for a product or service, click on the order form link and fill out the information required.

In order to reduce the amount of unnecessary contract with others onsite please ensure you place your orders in advance of build.

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Please click here to view a full list of operational documents and order forms for your reference. 

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This is a comprehensive list of Official Suppliers of World Future Energy Summit. If you do not see a supplier's name in this list when you receive correspondence then you are not ordering from a Official Suppliers. Please consult the list below or contact the operations team if you are in any doubt. 

WARNING: Unsolicited Marketing Communications

It has come to our attention that our customers are increasingly being targeted by companies claiming to supply exhibitor/visitor/participant lists and details relating to our events and products at a cost.  Be vigilant – this data is likely fraudulent.  If you receive any such unsolicited offers, please do not respond unless you have checked with us first.

Reed Exhibitions Limited does NOT sell or pass your data to any third party without your permission.

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Please click here to view full information regarding Logistics (traffic, deliveries, lifting & storage).

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We appreciate that some of you may have limited experience with regards to the legal and practical aspects of health and safety management. This section is designed to give you sufficient guidance to discharge your responsibilities. Guidance, however, can only go so far and you have a legal duty to ensure that your operations do not compromise health and safety. Failing to do so can lead to prosecution and other legal sanctions. If you are unsure you are urged to contact the Operations Manager. Please do not leave health and safety issues to the last minute. The earlier we have your information the better the support we can give you. 

If you would like to view the safety site rules with regards to safe working, click here. 

Every exhibitor is responsible for making sensible adjustments to their space and onsite activities to ensure we maintain a safe environment across the show for everyone who is onsite during build up, show open and breakdown. 

Reed Exhibitions aims to set the benchmark standard for managing health and safety in exhibitions. This is not only our moral and legal duty, but it is commercially important for the success of every event. We recognise that our exhibitors rely on us to provide a trading environment on the exhibition floor that is safe and without risks to health. We also recognise that running a public event places a special responsibility on Reed Exhibitions and extends our duty of care not only to our staff but also to exhibitors, contractors, venue staff and visitors. The Exhibition Director is ultimately responsible for health and safety at the Show. To ensure that all Reed Exhibitions health and safety obligations are met, the Exhibition Director supported by the operations team will: 

• Allocate sufficient resources to meet health and safety objectives
• Provide adequate control of health and safety risks arising from our work activities 
• Consult with the venue, exhibitors and contractors on matters affecting health and safety 
• Provide relevant health and safety information to employees and others 
• Ensure all employees are competent to do their tasks particularly with regard to health and safety training 
• Ensure so far as is reasonable that the contractors we engage for the show are competent

So far as is reasonably practicable prevent accidents and cases of work related ill health and maintain safe and healthy working conditions. 

Reed Exhibitions has carried out suitable and sufficient assessment of the risks associated with this event, details of which can be obtained from the organiser’s office if you so require. However, general risks associated with any exhibition are as follows: 

• Multiple contractors working in a single workplace
• Fall from working at heights and working on a live edge
• Objects falling from height or loads falling from vehicles
• Impact injury from moving vehicles
• Structural collapse of seating or an exhibition stand
• Outbreak of legionnaires disease from a water feature
• Food poisoning incident from temporary catering outlet
• Fire
• Major incident and civil emergency
• Excessive working hours

This is an overview and by no means a comprehensive account of the risks involved at this event. It is the absolute duty of all parties to ensure that under the Management of Health and Safety at Work Regulations and other legislation suitable and sufficient risk assessments are conducted on all significant risks. The Management Regulations and associated guidance also requires that risks should be mitigated with a view to achieve maximum reduction in the level of risk within the bounds of what is reasonably practicable. In general terms, emphasis should always be placed on eliminating or reducing risk at source. It must be remembered that personal protective equipment is usually a control of last resort. 

There is a template available for your convenience that you can download here. 

There’s also extra reading material from the HSE website in the form of the A brief Guide to Controlling Risk in a Workplace that you can find here.

As an exhibitor or contractor you have a legal duty of care for the safety of anyone who may be affected by your activities. You are ultimately responsible for all aspects of safety on your stand or work area during the build up, the open period of the show and during the break down. Where exhibitors contract out the building and finishing of stands you are still vicariously responsible for the activities of your contractors. You can discharge your duties by ensuring that you do the following: 

• Appoint a competent person to be responsible for health and safety on site.
• You MUST carry out suitable and sufficient risk assessment of all your activities and obtain relevant risk assessments from your contractors or sub-contractors. Exhibitors must obtain supporting method statements for the building and demounting of your stand. If you have a shell scheme stand the organiser has obtained the shell scheme contractor’s risk assessment on your behalf. 
• Ensuring that your staff and sub contractors’ staff working on site are informed of the site rules and health and safety arrangements which are detailed below and you must ensure so far as you reasonably can that they follow them.
• Ensuring that all your staff, contractors’ and sub contractors’ staff are familiar with the venue’s emergency procedures.
• All Contractors must also complete the Contractor Onsite Information Form.

Be considerate of others and always keep the aisles around your stand clear. Space Only contractors should not be delivering furniture and stand dressing items until there is sufficient space within the stand area to store them. Items left in the aisles run the risk of being removed either by the Official Logistics Provider or cleaning team which will incur charges that will then be passed directly back to either the stand contractor or exhibitor.

Hence:

• Everyone on site can move more easily around the show floor, for an emergency or any other reason
• The Official Logistics Provider can deliver freight quicker to stands
• Venue rigging department can navigate around the show floor easier so less delays
• Creates more space for your team to work
• Allows venue cleaners to sweep the aisles more regularly which will help to ensure a clean show for your clients on opening morning

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