Logistics: Deliveries, Lifting & Storage
Content
Official Freight Forwarded - On site Freight Handling
The Organisers have appointed Schenker Ltd & Schenker LLC as the Sole Official Agent for Customs formalities and On-site Freight Handling for World Future Energy Summit 2024.
We kindly ask you to read these important shipping instructions carefully concerning freight logistics for World Future Energy Summit 2024 in order to avoid any problems with the clearance, handling and transportation of your materials.
This Manual will provide information on the guidelines, tariff of charges, details of the necessary documentation required by the United Arab Emirates Customs Authorities for the following services:
- Airfreight Consignments
- LCL Sea freight Consignments
- FCL Sea freight Consignments
- Road freight Shipments
- Courier Shipments
- On-Site Handling Tariff
Movement of Freight On-Site:
FOR SAFETY AND SECURITY PURPOSES, THE OFFICIAL CONTRACTOR HAS TOTAL RESPONSIBILITY FOR THE MOVEMENT AND CO-ORDINATION OF ALL EXHIBITS ON THE EXHIBITION SITE, INCLUDING THE PROVISION OF LABOUR AND HANDLING EQUIPMENT.
NO OTHER FREIGHT FORWARDER OR THEIR EQUIPMENT WILL BE ALLOWED TO OPERATE WITHIN THE EXHIBITION AREA.
Schenker LLC are the Sole official Agents for Customs formalities and On-Site Handling for WFES 2024 to be held from 16th to 18th April 2024 at Abu Dhabi National Exhibition center.
Schenker LLC
Fairs / Events and Special Logistics
Office 705, 7th Floor,
Al Masaood Tower 2
Airport Road, Deira
PO Box 62532, Dubai
United Arab Emirates
Tel. +971 4 2956111
Contact Person:
Contact: Ralph Xavier
Tel: +971 4 295 6111 ext. 162
Mobile: +971 50 4057172
Email: [email protected]
Clauses
Schenker shall not be liable for any delay, any failure in the performance of any services, any rate increase if and to the extent that such delay or failure or rate increase is caused by any event of force majeure, including but not limited to any Act of God, natural disaster, adverse weather conditions, disease, epidemic, plague, quarantine restrictions, war, terrorism, riot, civil commotion, strike, industrial action, trade or economic sanctions, or any other circumstances beyond its reasonable control.”
Logistics
The Organisers & Venue are doing everything they can to ensure that build up and breakdown runs as smoothly as possible for everyone onsite, but all Exhibitors, Contractors and Suppliers also have a responsibility for this. Below are some ideas that you should be considering:
Advanced Warehousing
Want to avoid the traffic queues and potentially save money? Then why not send your goods/stand building materials to the Official Logistics Provider two weeks before the show, who will then deliver them to your stand in time for when you arrive onsite. See section below for more details.
There are a number of measures you can take to aid capacity and help limit any unneccessary workers onsite during buildup.
- All deliveries must be made directly to the official lifting contractor. You can either then collect these yourself or arrange for the lifting contractor to deliver to your stand.
- Consider methods to reduce frequency of deliveries.
- Encourage drivers to stay in their vehicles where this does not compromise their safety and existing safe working practice.
- Where possible and safe, having single workers load or unload vehicles.
- Putting in place procedures to minimise person-to-person contact during deliveries
- It is essential that all material and freight is kept within the build area and not in the aisles/foyers etc. Build materials/furniture/AV and freight may need to be scheduled for different arrival times to avoid crowding.
Delay Delivery of Furniture & Dressing Items
You don’t need your furniture on the first day of build so be considerate of others and plan your deliveries accordingly. To avoid the risk of furniture and dressing items being turned away during the first few days of build, why not arrange for these items to be stored with the Official Logistics Provider until you are ready for them?
Couriers
No one enjoys getting stuck in exhibition traffic and it is very easy for courier drivers to refuse to deliver your items. Therefore contact the Official Logistics Provider who would be more than happy to manage this for you instead. Give them a call to see how they can help ensure a smoother onsite experience for you and your team.
Airfreight Consignments
Consigning Instructions
All Airfreight shipments for WFES 2024 should be sent “Freight Pre-Paid” to Dubai airport consigned as follows…..
Consignee : Schenker LLC, Notify : Exhibitor name, stand number
C/o WFES 2024 C/o WFES 2024
PO Box 62532 Dubai ADNEC, Abu Dhabi, UAE
United Arab Emirates
The AWB should indicate ‘In Transit to Abu Dhabi to the WFES 2024 exhibition for free distribution or re-export after the event’.
Pieces, weight and volume of freight should be clearly indicated on the Airwaybill.
Separate Airwaybills must be issued for each individual exhibitor.
A 10% outlay commission will be imposed on all ‘Freight Collect’ consignments.
Arrival Deadline
Shipments should arrive Dubai Airport no later than 7 Working Days Before Buildup / Move in Starts.
Any shipments arriving after this deadline will incur a 30% surcharge on all handling rates.
Schenker will make all reasonable efforts to ensure that late shipments arrive prior to show opening but cannot offer any guarantees.
Documentation ( Sample Invoice cum Packing list & HS code summery will be provied)
The following documentation is required for all shipments :
o 2 original + 2 copy master air waybills
o 2 original + 3 copy commercial invoices
o 1 original + 2 copy certificate of origin
Copies of all shipping documentation should be sent to Schenker LLC prior to the consignment’s departure from origin to check that all details are correct.
Tariff of Charges
From arrival Dubai airport to delivered stand including customs clearance (but not inspection), + terminal handling charges |
US$1.10/kg (Minimum US$ 350.00 per Shipment / Per House AWB |
UAE Customs inspection |
US$70.00 |
Customs outlay fee (non refundable for temp import) |
0.25% of Local CIF alue(min US$45.00) |
Airport Handling Charges |
USD 0.15 Per Kgs ( Min USD 30/- Per HAWB ) |
Delivery Order Charges (for Import Only) |
USD 75.00 Per Shipmnet / HAWB |
ATA Carnet Intervention Fees |
USD 175.00 per Shipment |
UAE Import VAT |
5% of CIF Value + 5% of Customs Duty |
VAT Service Fee |
US $ 45.00 + 5% VAT |
Customs fine for non original commercial invoice |
US$275.00 + US$ 70.00 service fee (US$275.00 refundable upon presentation of originals within 30 days of arrival) |
National Media/ Ministry of Information Approval Fee, applicable if shipment have catalogues/ brochures leaflets/ printed materials |
US$ 60.00 per consignment *effective 1Aug2017 –actual sample of the brochures are required for approval. |
Air waybill fee (re-export only) |
US $75.00 per waybill. |
MOFAIC Attestation for permanent conversion more than USD 2,700.00 |
USD150.00 per shipment per permanent customs bill |
Tariff Notes / Exclusions
o 10% Outlay fee will be applied to all freight collect shipments
o Late arrivals will be subject to a 30% surcharge on above handling charges
o Tariff is based on general cargo only. Not applicable to dangerous, prohibited or perishable goods or jewellery
o UAE Customs duty will be based on the customs asses value for No return items
o HS Codes fees (if missing from invoice) will be charged at US$10.00 per item
o Rates shown are one way only (in or out). Outbound rates are the same.
o Consolidator’s handover fees are excluded
o Storage charges (before or after the event) or re-export freight rates excluded
o Tariff is valid for pieces up to a maximum of 2000kilos with no dimension exceeding 3m length or 2.2m width or height
o Tariff applicable to actual weight / volume weight (1m3 = 168kgs) / weight on waybill (whichever greater)
o Above charges are for first time delivery to stand only
o Insurance is excluded
o Any charges/services not expressly mentioned are also excluded
Please read Shipping Documentation section for additional information on documentation, packaging, duty, and insurance etc.
Case Marking & Packing
Packaging should be designed with internal padding and battens as to be suitable for the nature of the goods and the intended mode of transport and to be able to withstand both outward and return journeys (if required).
It should be capable of easy unpacking and repacking. For this reason it is advisable to use screws or clips for cases rather than nails.
‘ISPM15’ Phytosanitary Measures are not required in the UAE however any cases intended to be re-exported from
Abu Dhabi/ Dubai after WFES 2024 should be compliant to ensure that the onward consignment does not encounter any problems upon arrival at its destination.
All cases should be clearly marked showing WFES 2024 c/o Schenker LLC, your exhibiting name, stand number, case number (ie 1of3, 2of3 etc), gross weight and dimensions.
Case numbers on the labels should tally up with those mentioned on commercial invoice(s).
Courier Shipments
Advance Courier Shipments
Courier shipments for WFES 2024 should be sent to Schenker’s office in Dubai on a door-to-door customs cleared basis…..
Ship to : Schenker LLC , C/o WFES 2024
Fairs and Event Department
AL Masaood Tower , 705
P O BOX 62532 DUBAI , UAE.
Tel : 97142956111
A copy of the courier waybill and commercial invoice should be sent to Schenker for checking prior to the consignment’s departure.
Shipments will be transferred to the show site the next working day.
Please note that Schenker will have no control over the customs clearance of courier shipments. If the value of goods exceed USD 250.00 some of courier companies are not clearing the cargo as courier consignment and requires importer code which Schenker Dubai doesn’t have since our license is for shipping/clearing agent only. We can take over the clearance but we need at least 3-4 working days to arrange it, and complete information must be stated in the Invoice and Packing List about the shipment. Charges applicable based on airfreight tariff.
Courier Shipments Direct to Show Site
Sending courier shipments directly to the show site is not advisable. Some delivery companies will allow anyone within the venue to sign for the consignment (ie a cleaner, visitor, car park attendant) and the consignment may not make it’s way to your stand with no possibility to locate it within the venue.
For that reason, Schenker are not responsible for courier shipments until received at our on-site office regardless of whether they are addressed to us or not.
It is the exhibitor’s responsibility to check with Schenker to see if their packages have been received.
Schenker will not notify the exhibitor that their goods have arrived.
Shipments arriving directly at the show site requiring payment of UAE customs duty or any freight charges will be refused by Schenker unless pre-arranged. DDU / DDP terms are accepted only after our Prior Approval .
Tariff of Charges
Receipt of advance courier shipment at Schenker Dubai office, transfer to show site and delivery to stand |
USD$ 95.00 per Shipment (shipments over 30kilos will be charged as USD$ 1.10 per Kg as per airfreight handling tariff) |
USD 20.00 per Consign |
|
VAT Charges |
5% of courier handling charges |
Tariff Notes / Exclusions
o Rates shown are one way only (in or out). Outbound rates are the same.
o UAE Customs duty and outlay fee is excluded
o Volume conversion 1m3 = 168kilos
o Above charges are for first time delivery to stand only (see page 9 for re-lifting rates)
o Bank Charges exclueded.
Customs Registration Code
Using Customs Registraction code for any kind of documentation by forwading agent / shipping / coureir company or shipping agent is restricted
Please read our shipping instructions for additional information on documentation, packaging, duty and insurance etc.
Deliveries and Maintenance of Stands
Maintenance of stands and delivery of stock, catalogues, etc., during the exhibition period should be carried out before the exhibition opens or after it is closed to visitors.
Please see stand build regulations and Form 26 - Maintenance of Exhibits, Maintenance of exhibits for more details.
FCL Seafreight Consigments
Consigning Instructions
All FCL shipments for WFES 2024 should be sent “Freight Pre-Paid” to Jebel Ali port consigned as follows…..
Consignee : Consignee : Schenker LLC, Notify : Exhibitor name, stand number
C/o WFES 2024 C/o WFES 2024
PO Box 62532 Dubai ADNEC, Abu Dhabi, UAE
United Arab Emirates
The bill of lading or sea waybill should indicate ‘In Transit to Abu Dhabi to the WFES 2024 exhibition for free distribution or re-export after the event’.
Pieces, weight and volume of freight should be clearly indicated on the waybill / bill of lading.
Separate house waybills must be issued for each individual exhibitor within the container.
A 10% outlay commission will be imposed on all ‘Freight Collect’ consignments.
Arrival Deadline
Shipments should arrive Jebel Ali port no later than 10 days befor Buildup / Move in starts
Any shipments arriving after this deadline will incur a 30% surcharge on all handling rates.
Schenker will make all reasonable efforts to ensure that late shipments arrive prior to show opening but cannot offer any guarantees.
Documentation
The following documentation is required for all shipments :
o 1 original + 3 copy bill of lading or 1 copy sea waybill
o 2 original + 3 copy commercial invoices
o 1 original + 4 copy certificate of origin
Copies of all shipping documentation should be sent to Schenker LLC prior to the consignment’s departure from origin to check that all is in order.
Tariff of Charges
From arrival Jebel Ali port to delivered stand including customs clearance (but not inspection) |
US$110.00/m3 (20m3 min per 20ft container) (25 m3 min per 20ft OT) (40m3 min per 40ft container) (50m3 min per 40ft HC container / O-Top container) |
UAE Customs inspection |
US$70.00 Per Container |
Delivery Order charges (Import only) |
Usd 140 Per Shipment |
Crane to lift or ground container (if required) |
US$250.00 per lift (must be booked in advance) |
Customs outlay fees (Non refundable for temp imp) |
0.25% of CIF or customs assessed value (min US$45.00) |
Terminal Handling (Import Only) |
USD 230 / 20ft & $330 /40ft Per standard container |
Terminal Handling (Export only) |
USD 300 / 20ft & $430 /40ft Per standard container |
Port Handling charges |
USD 100/- per Container |
OOG Surcharge ( if applicable) |
USD 175 Per Container |
UAE Import VAT |
5% CIF VALUE + 5% Duty |
VAT Service Fees |
US $ 45.00 + 5% |
ATA Carnet Intervention Fees – if applicable |
USD 175.00 per Shipment |
Customs fine for non original commercial invoice or original certificate of origin |
US$275.00 + US$ 70.00 service fee (US$270.00 refundable upon presentation of originals within 30 days of arrival |
National Media/ Ministry of Information Approval Fee, applicable if shipment have catalogues/ brochures/ leaflets/ printed materials |
US$ 60.00 per consignment *effective 1Aug2017 –actual sample of the brochures are required for approval. |
Sea waybill fee (re-export only) |
US$140.00 per B/L |
MOFAIC Attestation for permanent conversion more than USD 2,700.00 |
USD150.00 per shipment per permanent customs bill |
Tariff Notes / Exclusions
o 10% Outlay fee will be applied to all freight collect shipments
o Late arrivals will be subject to a 30% surcharge on above handling charges
o Tariff is based on general cargo only. Not applicable to dangerous, prohibited or perishable goods or jewellery
o UAE Customs duty as per the customs declaration
o Unstuffing or restuffing of containers during customs inspection
o HS Codes fees (if missing from invoice) will be charged at US$10.00 per item
o Rates shown are one way only (in or out). Outbound rates are the same.
o Storage charges (before or after the event) or re-export freight rates excluded
o Tariff is valid for pieces upto a maximum of 2000kilos with no dimension exceeding 3m length or 2.2m width or height
o Tariff applicable to actual weight / volume weight (1m3 = 500kgs) / weight on waybill (whichever greater)
o Above charges are for first time delivery to stand only (see page 8 for re-lifting rates)
o Insurance is excluded
o Containers remaining on-site for more than 12 hours will require separate transportation to return the unit to the port incuring a surcharge of US$250.00
o Any charges/services not expressly mentioned are also excluded
Please read Shipping Documentation section for additional information on documentation, packaging, duty, and insurance etc.
Insurance
It is the responsibility of the exhibitor to ensure that they have adequate insurance for their goods whilst in transit to and from the exhibition, whilst there and / or in storage and also in transit to other destinations.
International Agents
Please see below a list of our international recommended agents for shipping to WFES 2024. Please contact our local Office / agent in your area for a door-to-stand freight forwarding service. Please contact Schenker LLC, if you do not see an agent listed for your area or failed to reach due to the any change of informtion given below
Australia |
Schenker Australia Pty Ltd, |
Tel: +61 478 301467 Email: [email protected] Contact: Sharyn Tamlyn |
Austria |
Schenker& Co AG, |
Tel: +43 57686 271520 Mobile: +43 664 88600337 Email: [email protected] Contact: Walter Zehetner |
Bahrain |
Almoayed Schenker Wll |
Tel: +973 17 322 2228 Email: [email protected] Contact: Mohammed Vaseem |
Belgium |
Schenker NV |
Tel: +31 20 5000550 Mobile: +31 6520 86 513 Email: [email protected] Contact: Nicole Biesheuvel |
Bulgaria |
Schenker Eood |
Tel# +359 29429134 Fax# +359 29753055 Email: stella.valcheva@dbschenker.com Contact: Stella Vacheva |
Canada |
Schenker of Canada Ltd |
Tel: +1 905 676 0676 Mobile: +1 416 723 5811 Email: [email protected] Contact: Cindy Avila |
China Hong Kong Macau |
Schenker (HK) Ltd |
Tel: +852 2585 9688 Hong Kong + Mobile: +852 9467 4552 Macau Email: [email protected] Contact: Raymond Ho |
China |
Schenker China Ltd. |
Tel: +86 (0) 21 6170 8994 Mobile: +86 (0) 135 0196 4352 Email: [email protected] Contact: Christine Pan |
Cyprus |
GAP Vassilopoulos Ltd.
|
Tel: +357 22 710000 Mobile: +357 99437011 Email: [email protected] Contact: Elena Michaelides |
Czech Republic |
Schenker spols.r.o. Fairs and Exhibitions Department |
Tel: +420 242405166 Fairs and Exhibitions Mobile: +420 724959669 Department Email: [email protected] Contact: Pavel Trnka |
Denmark |
Schenker A/S Fairs and Exhibitions Department |
Tel: +45 368 6949 3 Fairs and Exhibitions Mobile: +45 284 4875 4 Department Email: [email protected] Contact: Thomas Holm |
Egypt |
Schenker (Egypt) Ltd. |
Tel: ++202 2268 3214 extn: 119 Email: dina.soliman@dbschenker.com Contact: Dina Salah |
Finland |
Schenker Oy |
Tel: 358(0)105204669 Email: [email protected] Contact: Tanja Lehtinen |
France |
Schenker France Events Department |
Tel: +33 (0) 1 60 21 40 08 Email: [email protected] Contact: Sally Al-Salman |
Germany |
Schenker Deutschland AG |
Tel: +49 69 247548-401 Email: [email protected] Contact: Verena Steiner |
Greece |
Schenker AE |
Tel: +30 210 9494 240 Email: [email protected] Contact: Panagiota Adam |
Hungary |
Schenker Hungary |
Tel: +36 1 2787129 Fax: +36 1 2787801 Email: [email protected] Contact: Andrea Foldes |
India |
Schenker India Pvt Ltd |
Tel: +91 80 4037 6902 Email: [email protected] Contact: Anamitra Mukherjee |
Indonesia |
PT Schenker Petrolog Utama |
Tel: +62 21 78843788 Mobile: +62 811 13110899 Email: [email protected] Contact: Mr. Mohammad Ilyas |
Israel |
Orian - Israel
|
Tel: +972 3 9728814 Mobile: +972 52 2582537 Email: [email protected] Contact: Ronen Azulay |
Italy |
Schenker Italiana S.p.A. Fairs & Exhibitions Dept |
Tel: +39 02 51666.235 Email: felice.moliterno@dbschenker.com Contact: Felice Moliterno |
Japan |
Schenker-Seino Co Ltd |
Tel: +81 3 66260122 Email: [email protected] Contact: Hisayoshi Umeda
|
Jordan |
Global Logistics Freight Services |
Tel: + 962 6 462 6160 Email: [email protected] Contact: Mazahreh Rawan |
Korea |
Schenker Korea Ltd. |
Tel: + 82 32 744 0429 Email: sangick.park@dbschenker.com Contact: Sangick Park |
Kuwait |
Al Ghanim Group & hipping |
Tel: +965 2 421 1701 E-mail: [email protected] Contact: Victoria Caldeira |
Lebanon |
DBS Levant Logistics SARL |
Tel: + 961 1 486 530 Email: haddad.chadia@dbslevantlogistics.com Contact: Chadia Haddad |
Malaysia |
Schenker Malaysia |
Tel: +60 3 79497888 Mobile: +60 19 3529827 Email : [email protected] Contact: Angie Ng |
Netherlands |
Schenker International BV Exhibitions Department |
Tel: +31 (0) 20-5491069 Exhibitions Depr Mobile: +31 62 0494060 Email: [email protected] Contact: Martin Ter Heide |
New Zealand |
Schenker (NZ) Limited |
Tel: +64 9 255 2892 Email: [email protected]m Contact: Sangeetha Sreedharan |
Oman |
Schenker Khimji LLC |
Tel: +968 2461 6414 Fax: +968 2461 6499 Email: [email protected] Contact: Dennis Gallardo |
Pakistan |
CEI Supply Chain (PVT) Ltd |
Tel: +9221111700123 Email: [email protected] Contact: Amir Munir |
Qatar |
Schenker Logistics WWL |
Tel: +974 44 995755 Fax: +974 44 995756 Email: [email protected] Contact: Annmarie Lindfors |
Saudi Arabia |
Schenker Saudi Arabia LLC |
Tel: +966 11 217 6035 Fax: +966 54 097 3321 Email: [email protected] Contact: Mohammed Sohaib |
Singapore |
Schenker Singapore (Pte) Fairs and Exhibitions |
Tel: + 65 6245 5395 / Fax: + 65 6245 5385 Email: serena.chew@dbschenker.com Contact: Serena Chew |
South Africa |
Schenker South Africa Pty Ltd |
Mobile: +27 84 784 0466 Email: [email protected] Contact: Desmond Rohrbeck |
Spain |
Schenker Espana SA |
Tel: + 34 934 820 195 Fax: + 34 934 830 173 Email: silvia.perez@dbschenker.com Contact: Silvia D Perez
|
Sweden |
Schenker AB Fairs and Exhibitions |
Tel: +46 31 3370570 Email: [email protected] Contact: Fairs |
Switzerland |
Schenker Switzerland Ltd. |
Tel: +41 585 895 113 E-mail: [email protected] Contact: Mario Reichle |
Taiwan |
Schenker Hong Kong (Taiwan Br.) |
Tel: +886-2 2503 0101 /+886-2 25030190 Email: [email protected] Contact: Jean Khong Tan
|
Thailand |
Schenker (Thai) Ltd |
Tel: +66 81 8908891 Email: [email protected] Contact: Ms. Saran Limvorasak |
Turkey |
Schenker Arkas Nakliyatve Tic AS Fairs and Exhibitions |
Tel: +90 212 465 6145/ Fax: +90 212 465 6135 Email: [email protected]r Contact: Emine Dikmen |
United Kingdom |
Schenker Ltd Fairs and exhibitions |
Tel: +44 1268 632 207 /Fax: +44 1268 416 490 Email: luke.wrigley@dbschenker.com Contact: Luke Wrigley |
United States of America |
Schenker Inc Fairs and Exhibitions Dept. (NY Br.) |
Tel: +1 847 9544896 Email: [email protected] Contact: Cheryl Gajewski |
LCL Seafreight Consigments
Consigning Instructions
All LCL shipments for WFES 2024 should be sent “Freight Pre-Paid” to Jebel Ali sea port consigned as follows…..
Consignee : Consignee : Schenker LLC, Notify : Exhibitor name, stand number
C/o WFES 2024 C/o WFES 2024
PO Box 62532 Dubai ADNEC, Abu Dhabi, UAE
United Arab Emirates
The bill of lading or sea waybill should indicate ‘In Transit to Abu Dhabi to the WFES 2024 exhibition for free distribution or re-export after the event’.
Pieces, weight and volume of freight should be clearly indicated on the waybill / bill of lading.
Separate sea waybills or bill of ladings must be issued for each individual exhibitor.
A 10% outlay commission will be imposed on all ‘Freight Collect’ consignments.
Arrival Deadline
Shipments should arrive Jebel Ali port no later than 10 working days before Buildup / Move in starts
Any shipments arriving after this deadline will incur a 30% surcharge on all handling rates.
Schenker will make all reasonable efforts to ensure that late shipments arrive prior to show opening but cannot offer any guarantees.
Documentation
The following documentation is required for all shipments :
o 1 original + 3 copy bill of lading or 1 copy sea waybill
o 2 original + 3 copy commercial invoices
o 1 original + 4 copy certificate of origin
Copies of all shipping documentation should be sent to Schenker LLC prior to the consignment’s departure from origin to check that all details are correct.
Tariff of Charges
From arrival Jebel Ali port to delivered stand including customs clearance (but not inspection) |
US$110.00/m3 (Minimum US$ 450.00) Per Shipment /Per HBL |
UAE Customs inspection |
US$70.00 |
Customs outlay fees fee (non refundable for temp imp) |
0.25% of Local CIF Value -(min US$45.00) |
Delivry Order charges (Import Only) |
USD 140.00 Per shipmnt / House BL |
LCL handling Charges (Import Only) |
USD 50/- Per CBM (Min USD 75.00 Per HBL) |
Warehoue Handling / Coloader Handling (Import Only) |
USD 100 Per shipment Per HBL |
ATA carnet Intervention Fees |
USD 175.00 per Shipment |
UAE Import VAT |
5% of CIF valaue & 5% of Customs Duty |
VAT Service Fees |
US $ 45.00 + 5% VAT |
Exchange BL fees (if applicable ) |
USD 140/- Or Actual |
Customs fine for non original commercial invoice or original certifcate of origin |
US$275.00 + US$ 70.00 service fee (US$275.00 refundable upon presentation of originals within 30 days of arrival |
National Media/ Ministry of Information Approval Fee, applicable if shipment have catalogues/ brochures/ leaflets/ printed materials |
US$ 60.00 per consignment *effective 1Aug2017 –actual sample of the brochures are required for approval. |
Export Port Handling Charges |
USD 25 Per CBM ( Min USD 25 Per HBL) |
Sea waybill fee (re-export only) |
US$140.00 per B/L |
MOFAIC Attestation for permanent conversion more than USD 2,700.00 |
USD150.00 per shipment per permanent customs bill |
Tariff Notes / Exclusions
o 10% Outlay fee will be applied to all freight collect shipments
o Late arrivals will be subject to a 30% surcharge on above handling charges
o Tariff is based on general cargo only. Not applicable to dangerous, prohibited or perishable goods or jewellery
o UAE Customs duty is as per the customs declaration
o HS Codes fees (if missing from invoice) will be charged at US$10.00 per item
o Rates shown are one way only (in or out). Outbound rates are the same.
o Consolidators handover fees are excluded
o Storage charges (before or after the event) or re-export freight rates excluded
o Tariff is valid for pieces up to a maximum of 2000kilos with no dimension exceeding 3m length or 2.2m width or height
o Tariff applicable to actual weight / volume weight (1m3 = 1000kgs) / weight on waybill (whichever greater)
o Above charges are for first time delivery to stand only (see page 8 for re-lifting)
o Insurance is excluded
o Any charges/services not expressly mentioned are also excluded
o Please read shipping instructions for additional information on documentation, packaging, duty, & insurance etc.
Lifting (forklifts, cranes etc.)
Only the Official Logistics Provider may operate lifting equipment inside the hall and around the perimeter of the venue. Under no circumstances are any other lifting contractors permitted to use forklifts inside of the halls or in the loading areas.
To order a forklift or other lifting equipment for unloading or loading for stand materials and exhibits please contact the Official Logistics Provider to discuss your lifting requirements and to request a quote for their services. We recommend that you make contact at the earliest opportunity with details of large or heavy exhibits as these may need to be positioned in the early part of build-up and may require special handling.
On-site Handling Tariff
On-site handling services will be charged according to the following tariff.
From arrival show site, unload and delivery to stand (for shipments delivered to show site by exhibitor’s own transport) |
US$65.00/m3 or 500kilos (for local or LCL shipments) (min USD 195.00 for LCL / groupage) (min 20m3 per 20ft container) (min 40m3 per 40ft container or trailer) (min 45m3 per 40ft HC container) or US$0.65/kg (min US$175.00) (for airfreight shipments) |
Crane to lift or ground container (if required) |
US$250.00 per lift (must be booked in advance) |
Hire of labour (unskilled – for unpacking etc) |
US$25.00 per man per hour + 5% VAT (min 4 hours) |
Hire of 3T forklift for re-lifting, positioning, constructions etc (cannot be used for unloading) |
US$100.00 per hour + 5% VAT (min 2 hours) |
Tariff Notes / Exclusions
o Rates shown are one way only (in or out). Outbound rates are the same based on the volume / weight of the outbound cargo\
o Tariff is valid for pieces up to a maximum of 2000kilos with no dimension exceeding 2m X2mX1.5m (LXWXH)
o Delivery of the cargo to Show site based on the covid Protocole
On-site Representatives
Experienced representatives from Schenker LLC will be on-site during the exhibition tenancy to supervise customs clearance and freight handling and to liaise with exhibitors during the course of the event.
Covid 19 Restrictions
" Schenker shall not be liable for any delay, any failure in the performance of any services, any rate increase if and to the extent that such delay or failure or rate increase is caused by any event of force majeure, including but not limited to any Act of God, natural disaster, adverse weather conditions, disease, epidemic, plague, quarantine restrictions, war, terrorism, riot, civil commotion, strike, industrial action, trade or economic sanctions, or any other circumstances beyond its reasonable control.”
" Customer shall reimburse Schenker for any increase in costs actually incurred by Schenker for resources and/or activities supporting the services for Customer in relation to Covid-19, such as but not limited to, delays, changes, reductions in capacity, cancellations or any other type of disruptions on the supply side or new laws, etc, not known to Schenker at the moment of conclusion of this Agreement."
Customer shall reimburse Schenker for any increase in costs of more than 30 % , incurred by Schenker for resources and/or activities supporting the services for Customer in relation to Covid-19, such as but not limited to, delays, changes, reductions in capacity, cancellations or any other type of disruptions on the or disruptions on the supply side or new laws, etc, not known to Schenker at the moment of conclusion of this Agreement.
Payment of Services
Terms of Payment
In most cases, where agents are used within our organization or who are well known to us we will deal directly with those agents. It is therefore strongly recommended to employ an agent in your own country with whom we can make these arrangements.
Exhibitors/Non- Schenker Agents whom we invoice directly should send remittance of our charges by bank transfer immediately upon receipt of our invoice.
Personal or foreign cheques are not acceptable. Payment can be made by
Bank or Telegraphic Transfer to our account as follows:
Payable to :
Beneficiary Name: SCHENKER L.L.C.
Account No. (USD): 0101226026 (USD)
IBAN: AE190211000000101226026
Swift Code: CITIAEAD
BANK ADDRESS:
CITI BANK, N.A
P.O BOX 749, DUBAI,
UNITED ARAB EMIRATES
(Remitting bank charges are to be borne by the exhibitor)
We can also accept credit card and cash payments on-site. All cash payments must be made in US Dollars or AED Dhirams.
Payment of services and any fee’s outlaid on the exhibitors behalf (ie duty) will be required before work can take place or freight cannot be released to those clients that do not have a credit facility available with Schenker LLC.
Handling Conditions
Furthermore, all work is undertaken at owners risk, the exhibitors are liable for damages and additional cost resulting from the incorrect declaration of the weights and measurements of the packages, as well description of content of cargo mentioned on invoice/packing list.
The liability of the forwarding agent ends upon unloading of goods at the exhibitor's stand, even if the exhibitor or his representative is not yet in attendance. Delivery is made from the first official assembly day at the designated exhibition stands. In case of return transportation, liability on the part of the forwarding agent does not take effect prior to collection from the stand, even if the transport documents are previously deposited at the office of forwarding agent.
All exhibitors are requested to have their exhibits fully covered for insurance for the whole in/return journey, including exhibition period. An original of the insurance policy should be brought to the fair in case of any necessary survey, Survey fee at exhibitor’s own expense
We hope, of course, that you will be more than satisfied with our services. In case you should have any justified reasons for complaint, please contact us in writing by no later than two days after delivery of the fair goods and enclose credible proof.
Roadfreight Shipments
Consigning Instructions
All roadfreight shipments for WFES 2024 should enter the UAE at ‘Al Guwaifat’ border only consigned as follows…..
Consignee : Schenker LLC, Notify : Exhibitor name, stand number
C/o WFES 2024 C/o WFES 2024
PO Box 62532 Dubai ADNEC, Abu Dhabi, UAE
United Arab Emirates
The truck waybill should indicate ‘In Transit to Abu Dhabi to the WFES 2024 exhibition for free distribution or re-export after the event’.
Pieces, weight and volume of freight should be clearly indicated on the waybill.
Separate truck waybills must be issued for each individual exhibitor.
‘Freight Collect’ consignments by road are not accepted by Schenker.
Trucks should stop at : AL WADDAH CUSTOMS CUSTOMS CLEARANCE LLC
(for clearance) AL GHUWAIFAT BORDER, SILA ABU DHABI, United Arab Emirates,
Import: 02 87 23 225
Please note that duty will have to be paid on any goods originating from outside the GCC (Gulf Cooperation Council) upon initial entry into the GCC and is not refundable. Schenker only have temporary import arrangements with UAE customs and not the customs of other GCC members.
Arrival Deadline
Shipments should arrive Al Guwaifat border no later than 5 Workign Days before Buildup / show starts
Any shipments arriving after this deadline will incur a 30% surcharge on all handling rates. Schenker will make all reasonable efforts to ensure that late shipments arrive prior to show opening but cannot offer any guarantees.
Documentation
The following documentation is required for all shipments :
o 1 original + 3 copy truck waybill
o 2 original + 3 copy commercial invoices (please see page 7 for instructions how to complete this document)
o 1 original + 4 copy certificate of origin
Copies of all shipping documentation should be sent to Schenker LLC prior to the consignment’s departure from origin to check that all details are correct.
Tariff of Charges
Tariff Notes / Exclusions
o 10% Outlay fee will be applied to all freight collect shipments
o Late arrivals will be subject to a 30% surcharge on above handling charges
o Tariff is based on general cargo only. Not applicable to dangerous, prohibited or perishable goods or jewellery
o UAE Customs duty and outlay fee is excluded
o HS Codes fees (if missing from invoice) will be charged at US$10.00 per item
o Consolidator’s handover fee’s are excluded
o Storage charges (before or after the event) or re-export freight rates excluded
o Tariff is valid for pieces up to a maximum of 2000kilos with no dimension exceeding 3m length or 2.2m width or height
o Rates shown are one way only (in or out). Outbound rates are the same.
o Tariff applicable to actual weight / volume weight (1m3 = 500kgs) / weight on waybill (whichever greater)
o Above charges are for first time delivery to stand only (see page 8 for re-lifting rates)
o Insurance is excluded
o Any charges/services not expressly mentioned are also excluded
Please read shipping instructions for additional information on documentation, packaging, duty & insurance etc.
Please read Shipping Documentation section for additional information on documentation, packaging, duty, and insurance etc.
Storage
There is no facility for you to store unwanted goods such as crates and packing materials onsite, so please ensure you arrange for the removal from site of any items you do not wish to keep on your stand. Our Official Freight Forwarder, DB Schenker, can help with your storage requirements, please see Form 11 - Freight & On-site Handling.
Shipping Documentation
Commercial Invoice
Please ensure that your commercial invoice complies with the following check list.
o Document must be headed ‘Commercial Invoice’ (nothing else is acceptable)
o Must be printed on shipper’s authentic embossed letterhead or bear an original company stamp (colour computer print outs are not accepted as original by UAE customs)
o Shipments arriving to Dubai Airport / Jebel Ali Seaport must be consigned to Schenker LLC C/o WFES 2024, P O BOX 62532 Dubai UAE.
o Must indicate the individual weight and dimensions of each package in the shipment and must match the waybill or bill of lading 100%
o Must clearly indicate the content of each package with separate values (in US$) and HS Tariff codes for each individual item
o Must clearly indicate which items are packed into which boxes (piece numbers mentioned on your commercial invoice should tally up with the piece numbers mentioned on the labels attached to your packages)
o Must have an original signature (preferably in blue ink)
o Make, model and serial numbers must be listed for any electrical items
The following declaration should also be stated on the commercial invoice ‘We hereby guarantee that this is a true and correct invoice, and that the goods referred to are of the origin, manufacture and production of (country)’.
It is highly recommended to pack items for temporary and permanent importation separately and create separate commercial invoices for each. This is essential to ensure an accurate calculation of customs duty upon re-export.
Certificate of Origin
o Must be consigned to ‘Schenker LLC C/O WFES 2024, P O BOX 62532 Dubai UAE.
o Must indicate the total pieces, weight and volume of the shipment and must match the commercial invoice and waybill / bill of lading 100%
Temporary Importation, Customs Duty & IMPORT VAT
Temporary importation of goods is solely subject to the final approval of the border customs authorities. If customs reject our application for clearance on a temporary importation basis, the goods will have to be imported permanently and customs duty will be applicable.
Goods for temporary import must bear serial or product codes wherever possible. The same codes should be mentioned on the commercial invoice. UAE customs are likely to force permanent import and payment of duties when this is information is not available.
Goods under bond (temporary import) must be re-exported from the UAE immediately after WFES 2024.
UAE Customs Duty applicable to goods which are not re-exported within deadline for whatever reason, even if sold, destroyed or consumed. The duty is calculated on the CIF (cost, insurance, freight) value.
Any shipment imported into the UAE ( local Market) on a temporary basis for the show and later amended to a permanent import will be subject to a permanent import conversion fee. Import to Free zone is not Permitted after import temporary admission
Permanent import conversion fee (if required) |
US$65.00 per shipment |
All customs duty assessments are solely up to the discretion of UAE Customs. UAE Customs can re-assess or
re-evaluate the values declared on the commercial invoice and charge the duty based on their evaluations.
VAT CHARGES
All goods imported in UAE, Value Added Tax (VAT) is applicable and computed based on 5 % of the CIF value + Customs Duty/Deposit. It will be refunded if the cargo will be re-exported. All Refund Subject to approval from concerned Government authority. Refund Subject to approval from concerned Government authority If cargo will be consumed, given away or sold during the exhibition we will bill VAT amount, subject to USD 45.00 service fee + 5% VAT.