Event Information

• Exhibition Timetable 
  • Designated build up access and working hours will be scheduled for every stand contractor in compliance to the physical distancing rules and to avoid overcrowding.
  • All stand construction and exhibit set up must be completed by 20:00 hrs on Monday 15th April 2024 to complete the deep cleaning process. No contractor/ exhibitor will be allowed in the halls until event opening. Failure to meet this deadline may result in a penalty fee.
  • All exhibits, Stand fittings and waste must be cleared from the site by 20:00 hrs on Monday 15th April 2024. Failure to meet this deadline may result in a penalty fee.

• Shell Scheme & Upgraded Shell Scheme Stand Package Fitting
  • Our Stands have been redesigned for 2024.

• Space Only Information
  • The Floorplan has changed from previous years. It is the Exhibitors responsibility to examine the area and site allotted to you in order to avoid costly adjustments to stand structures.
  • Exhibitors should complete and return Form 7A - Stand Design and Contractor Details Form - to the Organisers by Saturday 16th March 2024. It is in the Exhibitor’s interest to appoint a contractor with reputable credentials.

• Space Only Stand Plan Submissions
  • Exhibitors who are building Complex Structure stands (structures over 4 meters in height, double storey stands, raised platforms and certain suspended items), please complete Form 7B - Exhibition Stand Structure Submission Form.
  • Designs must be received no later than  Saturday 16th March 2024.

• Stand Build Regulations 
  • Designs must simplify. With build-up time limits in place, it is recommended that stand designs be simplified and pre-fabricated or be modular in construction to facilitate efficient assembling. This will also ensure less manpower onsite.
  • 80% of your stand should be ‘usable space’. The stand design should ensure that a minimum 80% of the total space is usable space. If there is a requirement that will impact this, then the number of people allowed on the stand needs to be adjusted.
  • Enclosed Stands are not permitted
  • Ceilings on stands are not recommended and subject to prior approval.
  • 1m perimeter must be maintained. On the stand, reception counters, furniture, product displays and models are recommended to be set back by a minimum of 1m from the edge of the stand to discourage queueing in aisles and to maintain physical distancing, where possible.

                Please click here for the full breakdown of 2024 stand regulations.

• Logistics, Lifting & Delivery 
  • All deliveries must be made directly to the official lifting contractor. You can either then collect these yourself or arrange for the lifting contractor to deliver to your stand.
  • Consider methods to reduce frequency of deliveries.
  • Encourage drivers to stay in their vehicles where this does not compromise their safety and existing safe working practice.
  • Where possible and safe, having single workers load or unload vehicles.
  • Putting in place procedures to minimise person-to-person contact during deliveries

More details here.

• Venue & General Information

Address of Venue:

Abu Dhabi National Exhibition Centre (ADNEC)

Khaleej Al Arabi Street Nr. Zayed Military Hospital P O Box 5546, Abu Dhabi, UAE

Telephone: +971 (0)2 444 6900 Fax: +971 (0)2 444 6135

For a road map to the venue and more information about ADNEC, please visit www.adnec.ae. Please note that Reed Exhibitions or ADNEC are not responsible for receiving goods or shipments at any time. Please contact the Official Freight Forwarder for any storage requirements.

• Catering  Regulations
  
  • Abu Dhabi National Exhibition Centre has sole catering rights for food and beverage services within the venue. All food and beverage items consumed in the halls should be supplied by ADNEC appointed outlets only.
  • Food outlets serving light refreshments and snacks are located along the exhibition concourse areas while more options can be found in ADNEC Grandstand Food Court.
  • Exhibitors requiring stand catering should complete and return the Form 14 - Stand Catering Order Form. - (Will be available soon.)
  • The use of external caterers is not permitted within the venue. However if a 3^rd party caterer is bought on site to provide catering a corkage fee will be charged by ADNEC and will need to be paid before service can begin or continue – this is calculated by the catering manager. Please contact ADNEC Catering at +971 (0)2 406 4210 or email catering@adnec.ae.

• Cleaning and Hygiene
  
  • General cleaning of the aisles and common areas is the responsibility of the Organisers.
  • A full cleaning of the Official Contractor’s stand packages will take place only prior to the exhibition opening.
  • Exhibitors who booked Space Only stands are fully responsible for cleaning their own stands.
  • Abu Dhabi National Exhibition Centre can supply a full cleaning service; exhibitors requiring the service should complete and return Form 16 - Stand Cleaning Order Form. 
  • A skip service is available; exhibitors requiring the service should complete and return Form 17 - Skip Order Form. 
  • During the build-up and breakdown period, exhibitors and their contractors are responsible for ensuring all waste materials are deposited in the rubbish bins provided in the freight yard. It is essential that paths and internal walkways are kept clear of rubbish and other obstructions at all times.
  • All Exhibitors must provide hand sanitiser and/or hand washing facilities within the stand design.
  • All high touch points should be regularly cleaned with appropriate cleaning materials during build, show open and breakdown.

• Your Tasks & Order Deadlines

Please pay extra attention where deadlines may now be earlier than previous years due to new lead times.

WARNING: Unsolicited Marketing Communications

It has come to our attention that our customers are increasingly being targeted by companies claiming to supply exhibitor/visitor/participant lists and details relating to our events and products at a cost.  Be vigilant – this data is likely fraudulent.  If you receive any such unsolicited offers, please do not respond unless you have checked with us first.

RX Middle East does NOT sell or pass your data to any third party without your permission.

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All stand construction and exhibit set up must be completed by 20:00hrs Monday 15 April 2024. Failure to meet this deadline may result in a penalty fee.

THE World Future Energy Summit SITE WILL BE CLEARED FOR THE FINAL SECURITY SWEEP AT 20:00HRS ON MONDAY 15 APRIL 2024. ALL EXHIBITORS AND CONTRACTORS WILL BE REQUIRED TO LEAVE THE SITE BY THE SECURITY FORCES. THERE WILL BE NO RE-ENTRY AFTER THIS TIME

NOTE: Any Contractor who wishes to work between 20:00hrs and 08:00hrs, must apply for a late access pass. Extra charges will apply. For booking and further details, please refer on Form 10.

ALL EXHIBITS, STAND FITTINGS AND WASTE MUST BE CLEARED FROM THE SITE BY 17:00 HRS ON Friday 19 APRIL 2024

FAILURE TO MEET THIS DEADLINE WILL RESULT IN A PENALTY FEE

*If you are working onsite during the build up and breakdown periods you will be expected to wear appropriate Personal Protective Equipment. You will be checked by security as you enter the venue to ensure you have a high viability vest and suitable footwear (no opened toed shoes or heels). 

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Badges – Exhibitor

A strict security system will be in place at WFES 2024 which requires photo badges to all personnel entering the exhibition halls.

Exhibitors are given an allocation of badges and should submit the details of the participants online using the login details that will be sent through email. See Form 3 - Exhibitor Badge for details and instructions.

Exhibitor badges can be collected onsite at the Exhibitor Helpdesk. Please note exhibitor badges will not be mailed out in any instance.

Badge registration link will be available soon.

Badges – Contractor

Please also refer to Labour Law Notice, UAE Labour Card, Sub-contracting here.

For Build-up and Break-down days: All contractors must bring their Emirates ID card together with a photocopy of their UAE visa showing their sponsor’s name. Only a valid Emirates ID card together with a copy of the visa will permit access into ADNEC. All contractor staff must report to the nearest loading bay to avail a temporary contractor badge. International contractors will be required to present their passport with a valid UAE visa. This proof of identity will be kept by the Venue Security until the contractor badge is returned.

For stand maintenance during show days: like Exhibitor Badges ; contractors will receive a link along with a step-by-step guideline to register their staff as stand maintenance:

• These badges are for stand maintenance work only during show days, they will grant you access to the stands before and after the show hours.
• Having these badges do not override the contractor badges granted by ADNEC for build-up and break down days
• These badges cannot be shared between different staff members, doing so will lead to a legal action to be taken against those who violate this rule

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