1. Exhibiting Information

The World Future Energy Summit will take place on April 5 till 7, 2021 at Abu Dhabi National Exhibition Centre- Abu Dhabi, United Arab Emirates

Exhibition Opening Hours:

       10:00– 17:00 hrs, Monday, 5th April

       10:00– 17:00 hrs, Tuesday, 6th April

       10:00– 16:00 hrs, Wednesday, 7th April

No. World Future Energy Summit is open to the public for 3 days, where visitors can register online or onsite to attend the event and will be required to present their ID’s (Emirates ID or Passport) upon the collection of their badge at any of visitor counters.

Visitor registration will be available shortly.

A complete list of World Future Energy Summit Team contacts can be found on World Future Energy Summit website contact list World Future Energy Summit Team.

In order to participate as an Exhibitor you need to complete and sign the application form online or contact Claude Talj on +971 2 409 0409 or email claude.talj@reedexpo.ae.

Raw space is the rental of floor space only and does not include any utilities, services, walls or furnishings. Additional services need to be ordered separately through the Exhibitor Services Manual, available online. Exhibitor registration includes web listing with link to your company website; free listing in the Event Directory, product showcase, one complimentary delegate pass and online business matchmaking tool opportunities.

Yes. Co-exhibitors can exhibit at your stand. The primary exhibiting company must fill out the co-exhibitor application form. The form must be filled out for each additional co-exhibiting company and must be signed by the primary exhibitor. The cost per co-exhibitor is 849.30 USD. All co-exhibitors will be listed as an individual exhibitor online and will have their own Event Directory. All orders or services for co-exhibitors will be invoiced to the primary exhibitors’ invoice address. 

The invoice for your booth area will be sent to you by mail within 2 days upon signing the contract.

Payment terms will be as follows: 

  • 50% of the total amount to paid upon signing the contract
  • Remaining 50% on to be paid on October 15, 2020

For any further questions regarding the invoice and payment, please contact Marites Dominguez on +971 2 409 0423 or email marites.dominguez@reedexpo.ae

Yes, In case of withdrawal, all sums paid or remaining to be paid are due to the organizer (Please refer on the Article 6 of the Terms & Conditions of the participation contract).

2. Exhibitor Services

The Exhibitor Zone is an online exhibitor service tool available to all registered exhibitors. The Exhibitor Zone is a password-protected area in which you can book various services and see all important event information in one place. Personal access information is automatically sent out to the company’s main contact person for World Future Energy Summit (as indicated on the application form). The password gives you direct access to the data provided by your company and your co-exhibitors. To log-in, click on https://www.worldfutureenergysummit.com/exhibitor-portal

Exhibitor Zone includes the following features:

  • Update company profile, contact details, products & logo
  • Promote your new products & services
  • Upload promotional materials, company news and press release
  • Be part of social media promotion
  • Access the Exhibitor Manual and Forms
  • Be part of “The Innovation Trail”
  • Access Business Connect

The Exhibitor Manual contains important information like build regulations, calendars and order forms, it also the services offered to exhibitors, such as booth construction, electricity, exhibitor badges, parking tickets, cleaning and other useful information relating to your stand build up. These services are provided by either organizers or the contractual partners of the World Future Energy Summit 2021.

The list of mandatory forms which will be filled by the Exhibitors can be found in the Exhibitor Manual.

This is normally published online 6 to 7 months prior to the event and can be found under Exhibitor Zone.

Exhibitors may edit or complete their company information through the Exhibitor Zone on the event website.

Exhibitors are entitled to one free website and mobile application listing of which does not exceed 150 words.

To complete your Exhibitor Directory Content, please follow the below steps:

  1. Login to: https://www.worldfutureenergysummit.com/exhibitor-portal
  2. Log in using the username and password, sent to you by e-mail
  3. Then click on “Update Company Profile

Exhibitor passes are registered through the Event Management System. You will receive the log-in details to access the online system along with the deadline, required documents and process. The registration must be completed prior to the deadline. Due to the high profile of many attendees, registration to this event requires the below documents:

 Documents Required:

  • Passport size photograph in JPEG, GIF or graphic format (white background- 45mm x 35mm)
  • Passport colored copy in JPG, GIF, and BMP
  • Visa copy page (colored) in JPG – for UAE residents only
  • U.I.D. No. (For UAE residents only)
  • U.I.D. No. (For UAE National) can be found in the passport – page 61

Exhibitor Badges may be collected from the Exhibitors helpdesk onsite prior to the opening of the show or can be collected at Reed Exhibitions office prior to the event date. The schedule will be shared closer to the event.

No. An exhibitor pass does not grant you access to the conference. You must register as delegate to attend conference programs. 

For further details, please contact:

Zayid Ahmed

Sales Manager – Delegates

+971 50 452 8165

zayid.ahmed@reedexpo.ae

Yes. There are meeting rooms available, located above the exhibition halls in ADNEC. These rooms can be booked on a half-day and daily basis. If Exhibitors wish to have additional services provided in the meeting rooms such as: catering, audio visuals, stage build, security, etc. World Future Energy Summit team can provide these services at an additional cost to the booking rate or Exhibitors can arrange their own requirements directly through World Future Energy Summit recommended contractors. 

If the Exhibitors wish to book a smaller meeting rooms for less than 8 people on hourly basis, please contact the World Future Energy Summit Team.

Note: Meeting rooms are available to exhibiting companies with preferred rates. For booking, please contact our Customer Service Team at customerservice.wfes@reedexpo.ae or +971 2 409 0423.

Hotel Accommodation

Yes, World Future Energy Summit has negotiated hotel rates exclusively for exhibitors, delegates and visitors.

For hotel, activities & transfers, please contact Etihad Holidays:

support@etihadholidays.com  

Toll Free (from UAE): 800 2324

Toll Free (from KSA): 800 844 5743

Toll Free (from UK):0345 600 8118

Land Line: +971 2 599 0700

 

Yes, an invitation letter can be downloaded online from this LINK and can be used if you would like to apply your visa through the UAE embassy located in your country or you can contact our appointed travel agent on:

Etihad Holidays

Visa contact:

HTM Visas HTMVisas@htm.ae

+971 2 511 7777

The World Future Energy Summit traffic guide will be sent by email 2 weeks prior to the date of stand build-up, which shows entrances, vehicle access points, parking lots and service facilities.

Multi-storey car park A & B are available to exhibitors and visitors. Exhibitors are entitled to have one complementary parking ticket for the entire event. Additional parking tickets can be purchased at the ADNEC business centre.

3. Stand Planning & Construction

Booth construction, walls or furnishings can be delivered by your own stand building company. If you booked shell scheme stand and would like to have additional furniture, you can contact the World Future Energy Summit appointed contractor on:

DXB LIVE

Krystelle Macasero

Exhibition Services

Tel. +971 4 306 4713               

Email: Krystelle.Macasero@dwtc.com

Dubai, UAE

Please contact the organizer on: 

Marites Dominguez

Tel. +971 2 409 0423

Mob. + 971 55 669 6054           

Email: marites.dominguez@reedexpo.ae

The Stand construction guidelines can be found on the Exhibitor Manual (Section 2).Stand builder must consider the following:

  • Stand walls must be no higher than 4 meters.
  • Perimeter walls on an aisle should be no longer than 4m without a natural break of 1.8m wide.
  • Where a stand joins another and where the wall is higher than the neighbouring wall (no more than 4m), the visible area must be painted in a neutral colour to present a neat appearance on the neighbour’s side.
  • Branding and advertising is not permitted on this part of the wall.
  • The back wall of a neighbouring stand may not be used

For further details and questions, please contact:

Jerico Recuenco

Operations Manager

Tel. +971 2 4917615 Ext: 123

jerico.recuenco@reedexpo.ae

  • Space Exhibitors are fully responsible for building their own stand. They should appoint a contractor for their stand build up and break down.
  • Shell Scheme stands will be provided by the organizers and will be delivered to exhibitors ready for set-up.

A complex structure is any form of construction of any height, which may require input from a structural engineer. If a stand is not constructed from ‘shell scheme’, it is the responsibility of the stand designer to determine whether the construction is complex or not. Failing to report the complexity of the stand will result a penalty fee to be determined by the organizers

Examples of complex structure:

  • Any structure, over 4m in height, which requires structural calculations
  • Multi-storey stands
  • Temporary tiered seating
  • Platforms over 0.6m in height and all platforms and stages for public use
  • Stage (regardless of height)
  • Tents/ Marquees

Any complex structure(s) review / inspection by the Venue (ADNEC Structural Engineer) an amount of AED 3,000 +VAT shall be charged for each complex structure item, a 50% surcharge will be levied for each incomplete or late submission of complex structures and will be deducted automatically from the security deposit.

The submission process and terms will be explained in details in the exhibitor manual, and should be no later than 15 days before the build-up otherwise the 50% surcharge will be applied by default.

Important Note:

This fee will be invoiced to the Contractors that were appointed by the exhibitors to build their stands. The organizers are not responsible for any agreement or communication between the exhibitors and their appointed contractors.

It is the contractor’s responsibility to report a complex structure, the contractors are NOT entitled to ask the organizers to invoice the exhibitors unless there was a prior written approval from the exhibitor to pay this specific amount

Failing to pay this amount before the build-up date will be subject to 50% surcharge and will be deducted automatically from the security deposit after the event

All Exhibitors are requested to coordinate with World Future Energy Summit official forwarder for delivering their stand construction materials: Kindly note that no other forwarder will be permitted to enter the halls.

All deliveries (palettes or single packages) for exhibitors must be addressed to:

Exhibitor Name:

Hall & Booth Number:

World Future Energy Summit 2021

Abu Dhabi National Exhibition Center, Khaleej Al Arabi street, Abu Dhabi, United Arab Emirates

Official Freight Forwarder - On-site Freight Handling:

Schenker Deutschland AG

Langer Kornweg 34E, D-65451 Kelsterbach, GERMANY

Matthias Hampel

Tel.:+49 6107 74 554

Fax: +49 6107 74 556

Email:matthias.hampel@dbschenker.com

Schenker LLC, Fairs and Events Dept

Office 701, 7th Floor, Al Masood Tower, Airport Road, Deira, PO Box 62532, Dubai, UNITED ARAB EMIRATES

Contact: Edwin Mathias

Tel.:+971 4 295 6111

Fax: +971 4 294 1045

Email: edwin.mathias@dbschenker.com

BUILD-UP:

(Space Only Exhibitors)

           08:00hrs – 24:00hrs        2nd April 2021, Friday

           00:01hrs – 24:00hrs        3rd April 2021, Saturday

           00:01hrs – 22:00hrs        4th April 2021, Sunday

(Shell Scheme Stand Exhibitors)

           12:00hrs                          3rd April 2021, Saturday

BREAK DOWN:

(Hall 2, 3, 4, Atrium, Hall 5, 6, 7, 8 and 9)           

16:00hrs – 22:00hrs        7th April 2021, Wednesday

18:00hrs – 23:59hrs        7th April 2021, Wednesday

00:01hrs – 24:00hrs        8th April 2021, Thursday

(Hall 10)          

18:00hrs – 24:00hrs        7th April 2021, Wednesday

00:01hrs – 17:00hrs        8th April 2021, Thursday

All Exhibits, Stand fittings and waste must be cleared from the site by

24:00 HRS ON WEDNESDAY 7th APRIL 2021 – Atrium, Hall 2 to 9             

17:00 HRS ON THURSDAY 8th APRIL 2021 – Hall 10

                                               

FAILURE TO MEET THIS DEADLINE WILL RESULT IN A PENALTY FEE