Frequently Asked Questions

The World Future Energy Summit will take place from 16^th – 18^th April 2024, at the Abu Dhabi National Exhibition Centre (ADNEC), Abu Dhabi, United Arab Emirates

Exhibition Opening Hours:

       10:00 – 17:00 hrs, Monday, 16^th April    

       10:00 – 17:00 hrs, Tuesday, 17^th April

       10:00 – 17:00 hrs, Wednesday, 18^th April

The World Future Energy Summit is open to the public for all three days of the event. There is no charge to attend, however all visitors must register online or onsite and will be required to upload copies of their present valid ID’s (Emirates ID or Passport) to complete their registration and gain entry to the event. If you would like to attend, please complete the visitor registration form online. 

A complete list of contacts can be found on our website. 

In order to participate as an Exhibitor you can either complete and sign the enquiry form online, or contact the Sales Team.

Raw Space only is the rental of floor space and does not include any utilities, services, walls or furnishings. Additional services need to be ordered separately through the Exhibitor Services Manual, which is available online. As a Raw Space exhibitor, you will be listed on our website with a link to your company website in the Event Directory. You will also be able to access online business matchmaking opportunities through the Sustainability Business Connect Platform.

• Space Exhibitors are fully responsible for building their own stand and should appoint a contractor for their stand build up and break down.
• Shell Scheme stands will be provided by us, the organisers, and will be handed over to exhibitors, ready for set-up

Yes, co-exhibiting is an option. The primary exhibiting company must fill out the co-exhibitor application form. The form must be filled out for each additional co-exhibiting company and must be signed by the primary exhibitor. The cost per co-exhibitor is 1,334.24 USD. All co-exhibitors will be listed as an individual exhibitor online and will have their own Event Directory listing. Please note, all orders or services for co-exhibitors will be invoiced to the primary exhibitors’ invoice address. 

The invoice for your booth area will be sent to you by mail within 2 days upon signing the contract.

Payment terms will be as follows:

• 50% of the total amount to paid upon signing the contract
• Remaining 50% on to be paid on or before 15^th December 2023

For any further questions regarding invoices and payment terms, please contact Mercy M. Deriada on +971 2 409 0315 or via email at [email protected]

Yes, in case of cancellation, all sums paid or remaining to be paid, are due to the organiser (Please refer to Article 20 in the Terms and Conditions of the participation contract).

The Exhibitor Hub is an online exhibitor service tool available to all registered exhibitors. The Exhibitor Hub is a password-protected area in which you can book various services and view all important event information in one place. Individual access information is automatically sent out to the company’s main contact person for World Future Energy Summit (as indicated on the Participation Contract). The password gives you direct access to the data provided by your company and your co-exhibitors. To log-in, visit https://www.worldfutureenergysummit.com/en-gb/exhibitor-hub.html

The Exhibitor Hub includes the following features:

• Company profile, brand and key products carousel in the exhibitor directory on the website
• Upload promotional materials, company news and press releases on your digital profile
• Promotion of new products on the website’s digital Innovation trail and marketing channels – pending screening from the marketing team.
• Company profile, brand and key products on the digital matchmaking platform – Sustainability Business Connect
• Social media mention as a new exhibitor across select World Future Energy Summit social media channels
• Access to Emperia lead retrieval application and Exhibitor Dashboard basic

The Exhibitor Manual contains the technical services offered to exhibitors, such as booth construction, electricity, exhibitor badges, parking tickets, cleaning and other useful information relating to your stand build up.

In addition, the Exhibitor Manual contains a list of mandatory forms, which need to be completed by each exhibitor.

This is normally published online, approximately six to seven months prior to the event. You will find the manual in the Exhibitor Zone section.

Exhibitors may edit or complete their company information through the Exhibitor Hub on the event website. As an exhibitor, you are entitled to one complimentary website and mobile application listing, which should not exceed 600 characters or 85 words.

To complete your Exhibitor Directory Content, please follow the steps below:

1. Visit https://www.worldfutureenergysummit.com/en-gb/exhibitor-hub.html
2. Log in using the username and password sent to you by e-mail
3. Then, click on “Update Company Profile”

Exhibitor passes are registered through the event registration system. You will be given log-in details to access the online system along with the deadline for requests, the required documents and how to process these. The registration must be completed prior to the specified deadline. For security reasons, registration to this event requires the below documents:

 Documents Required:

• UAE National/Resident – Photo (coloured passport size in white background) and Emirates ID front copy
• Non-Resident – Photo (coloured passport size in white background) and Passport copy

Exhibitor badges may be collected from the Exhibitors Helpdesk onsite, either before the opening of the show, or printed in advance. A link will be shared with you closer to the event with a downloadable badge, which you will then be able to print at home. Lanyards will be available at the Exhibitor Help Desk, located in Hall 6.

Yes, meeting rooms are available (dependant on availability) and are located above the exhibition halls at ADNEC, with a preferred rate for exhibiting companies. These rooms can be booked on a half-day or daily basis depending on your requirements. Additional services are available when using the meeting rooms, such as catering, audio visual set-up, stage build and security. The World Future Energy Summit sales team can provide the full range of services on offer. Please note, these services come at a cost, in addition to the meeting room rental charges. Exhibitors can arrange their own requirements directly through the World Future Energy Summit’s recommended contractors. 

For bookings, please contact the World Future Energy Summit team via email [email protected] or call +44 208 4395152. 

The World Future Energy Summit traffic guide will be sent via email two weeks prior to the date of stand build-up, which shows entrances, vehicle access points, parking lots and service facilities. Public parking is available at the multi-storey car parks A and B. Exhibitors are entitled to one complementary parking ticket for the entire event. If needed, additional parking passes can be purchased through our online manual by filling the parking passes form and sending it to the relevant email address and contact number listed on the top of the form.

Booth construction, walls or furnishings can be delivered by your own stand building contractor. If you have booked a shell scheme stand and would like to order additional furniture, you can order through our online manual by completing the Form 6 and sending it to the relevant email address on the top of the form. For further details, please contact the World Future Energy Summit’s appointed contractor on the details below:

DXB LIVE
Krystelle Macasero
Exhibition Services
Tel. +971 4 306 4713                
Email: [email protected]

To find out more about stand customisation and guidelines on stand building, please contact us on: 

Mercy M. Deriada
Tel. +971 2 409 0315
Email: [email protected]

The Stand construction guidelines can be found in the Exhibitor Manual (Section 2). The stand building contractor must adhere to the following points:

• Stand walls must be no higher than 4 meters
• Perimeter walls on an aisle should be no longer than 4m without a natural break of 1.8m wide
• Where a stand joins another and where the wall is higher than the neighbouring wall (no more than 4m), the visible area must be painted in a neutral colour to present a neat appearance on the neighbour’s side
• Branding and advertising is not permitted on this part of the wall
• The back wall of a neighbouring stand may not be used

• Space Exhibitors are fully responsible for building their own stand. They should appoint a contractor for their stand build up and break down.
• Shell Scheme stands will be provided by the organisers and will be delivered to exhibitors ready for set-up.

A complex structure is a form of construction of any height, which may require input from a structural engineer. If a stand is not constructed from a ‘shell scheme’, it is the responsibility of the stand designer to determine whether the construction is complex or not. Failing to report the complexity of the stand will result in a penalty fee to be determined by the organisers.

Examples of complex structures include:

• Any structure, over 4m in height, which requires structural calculations
• Multi-storey stands
• Temporary tiered seating
• Platforms over 0.6m in height and all platforms and stages for public use
• Stage (regardless of height)
• Tents/ Marquees

The review and/or inspection of complex structures conducted by the venue (I.E. the ADNEC structural engineer) comes at a cost of AED 3,000 +VAT and shall be applicable foreach complex structure item. A 50% surcharge will be levied for each incomplete or late submission of complex structure related documentation, which will automatically be deducted from the exhibitor’s security deposit.

The submission process and terms will be explained in detail as part of the exhibitor manual and should be submitted no later than 15 days prior to build-up in order to avoid the 50% surcharge.

 

Important Note:

This fee will be invoiced to the contractors that were appointed by the exhibitors to build their stands. The organisers are not responsible for any agreement or communication between the exhibitors and their appointed contractors.

It is the contractor’s responsibility to report a complex structure and contractors are NOT entitled to ask the organisers to invoice exhibitors unless there was a prior written approval between the exhibitor and their vendor. Complex stand fees are the responsibility of the contractor and the exhibitor, and the organiser is in no way responsible for their communication.

No, you would need a reinforced wall panel, a display panel or a TV stand. A reinforced wall panel is a 5mm thick wooden panel which provides support to anything you want to hang on the wall. 

Shell scheme wall panels can hold a hanging item of up to 2kg in weight. Please contact the official stand contractor for more details.

You can apply vinyl stickers or approved double-sided tape directly to your wall, but no permanent fixings such as hooks, screws, nails or paint. If you want to install a completely seamless graphic panel, please contact the event's official stand contractor.

All Exhibitors are requested to coordinate with the World Future Energy Summit’s official freight forwarder for the delivery of their materials inside the halls. Please note, no other freight forwarder will be permitted to enter the halls.

All deliveries (palettes or single packages) for exhibitors must be addressed to:

Exhibitor Name:
Hall & Booth Number:
World Future Energy Summit 2024
Abu Dhabi National Exhibition Center
Khaleej Al Arabi Street, Abu Dhabi
United Arab Emirates

EOfficial Freight Forwarder - On-site Freight Handling contact:

Exhibitors can contact the official show freight forwarder through our online manual by filling Form 11 and sending it to the relevant email address and contact numbers listed on the top of the form.

For further details, please contact our official freight forwarder on:

DB SCHENKER
Ralph Xavier
[email protected]
+971 4 295 6111 (Ext: 162)
+971 50 405 7172

BUILD-UP:

(Space Only Exhibitors)            

           08:00hrs – 20:00hrs       13^th April 2024, Saturday

           08:00hrs – 20:00hrs       14^th April 2024, Sunday

           08:00hrs – 20:00hrs       15^th April 2024, Monday

(Shell Scheme Stand Exhibitors)

           12:00hrs                           14^th April 2024, Sunday

 

NOTE: Any contractor who wishes to work between 20:00hrs and 08:00hrs, must apply for a late access pass. Extra charges will apply.

 

BREAK DOWN:

(Hall 2, 3, 4, Atrium, Hall 5, 6, 7 and 8)            

17:00hrs – 24:00hrs       18^th April 2024, Thursday

00:01hrs – 17:00hrs       19^th April 2024, Friday

All exhibits, stand fittings and stand waste must be cleared from the site by

17:00 HRS ON FRIDAY 19th APRIL 2024

 

FAILURE TO MEET THIS DEADLINE WILL RESULT IN A PENALTY FEE